• “MISSING” files are likely organized in the Tax Parcel File System. 
• Use the Find and Replace Tool (Ctrl + F) in Excel to search the sheet or entire workbook for an address
• Search by street name or tax parcel number first, then try property owner or project name 
• Parcel ID formatting varies (some sheets use “-“ to separate digits, others use “:” and “.”)

These files are organized chronologically by Tax Parcel ID number. Use the Grand List to look up parcel ID number. These files include administrative permits, certificates of occupancy/compliance, zoning violation records, older building permits, and more. Sometimes SUB/SP/CU or other permits are merged into the tax parcel system. For most residential properties and some commercial/industrial tenancies, the file is a single manila folder less than a ½” thick. Larger commercial, industrial, or mixed-use properties may have several manila folders within an accordion folder ½-8” thick. 

The SP/SUB/SP numeric system was merged into the Discretionary Permit (DP) system in 2008 when the Unified Development Bylaw was adopted and SP/SUB regulations were “unified” into one document.

These files date from 1986-2008 as follows:

• SUB – Subdivisions; SUB 86-01 to SUB 08-04
• SP – Site Plans; SP 86-01 to SP 08-02
• CU – Conditional Use; SP 86-01 to CU 05-05
• BLA – Boundary Line Adjustments; BLA 90-01 to BLA 12-03
• ZBA-BP Appeals – Zoning Board of Adjustment or Building Permit Appeals; various V-, Z-, and APP- numbers

These files are stored in bankers boxes and organized alphabetically by property owner or project name. They range from the mid-1960s to 1986. The spreadsheet below is incomplete and will be updated periodically as we work on tagging these files to their parcel ID number(s).